Missing filings or disclosures can expose a board to penalties, fines, or loss of good standing with the Secretary of State. It may also limit the HOA’s ability to enforce assessments or contracts. Palladium tracks every deadline, reminds directors in advance, and coordinates filings and board votes so your community stays compliant at all times.

The most common mistakes include missing or outdated bylaws, failure to distribute annual disclosures, and incomplete reserve studies. Many boards also overlook notice procedures required by the Davis–Stirling Act when adopting new rules or holding elections. Palladium helps correct these issues quickly and builds systems that prevent them from recurring.

We act as a guide for the board by providing reminders, document templates, and oversight for all required filings and disclosures. From Statements of Information to bylaw updates, our management process keeps boards informed and prepared. Directors can focus on leadership while we handle compliance details.

A reserve study evaluates the community’s major physical components, such as roofs, paint, paving, and other long-term assets. California law requires HOAs to update this study annually for inflation and complete a physical inspection every three years. Palladium coordinates professional reserve studies and integrates the results into your financial planning to ensure long-term stability.

While there is no fixed timeline, bylaws must align with current laws and practices. Many older HOAs operate under outdated documents that lack modern election procedures or meeting rules. When we begin managing a new community, we review its governing documents and recommend updates to bring them into compliance with current California law.

Reserve studies determine how much your association should save each year to cover major repairs and replacements. The law requires boards to disclose their reserve funding plan in the annual budget report. Palladium incorporates reserve data directly into the budgeting process to maintain clear and compliant financial planning.

Governing documents should be reviewed at least every five years, or sooner if state or city laws change. Because Los Angeles regulations and Davis–Stirling amendments evolve regularly, we advise periodic legal review to ensure every policy remains enforceable and compliant.

Los Angeles associations often face additional city-level requirements related to building safety, insurance, and maintenance. Each area, from Beverly Hills to West Hollywood, may have its own standards and permit processes. Palladium understands these differences and adapts each community’s compliance plan to meet both local and state requirements.

Yes. We frequently assist communities that are missing filings, have outdated bylaws, or need to restore their corporate standing. We start with a full compliance audit, correct any gaps, and set up reminders and systems that keep the board organized moving forward.